Quote vs Invoice in Quebec

Canadian small businesses and self-employed workers in Quebec often need to explain the difference between a quote, an estimate, and an invoice. This page explains what to put on each document, how taxes usually apply, and how to move from accepted quote to paid invoice faster.

What this guide covers

• quote or estimate before work
• invoice after delivery
• TPS/TVQ on taxable supplies

Workflow that works in Canada

1. Confirm client legal name, billing email, and payment terms before starting

2. Send a clear quote or estimate with validity dates and scope limits

3. Collect a deposit on larger jobs when materials or scheduling require it

4. Invoice the day work is delivered or the milestone is complete

5. Include Interac e-transfer instructions on every PDF

6. Follow up politely before the due date, then use a structured reminder if needed

Tax and compliance reminders

• Charge GST/HST/QST/PST only when registered or required to register
• Show tax registration numbers on invoices that collect tax
• Keep sequential invoice numbers and copies of every PDF sent
• Late fees must be disclosed in your terms before applying them

Related resources

• Invoice Payment Terms Canada
• Progress Billing Canada
• Contractor Invoice Checklist
• Free Canadian Invoice Generator

Is this legal or tax advice?

A: No. This is practical invoicing guidance. Confirm tax and contract rules with your accountant or lawyer.