IT estimate and invoice calculator for Canadian consultants

Price IT work with the details that often decide whether the job is profitable: hourly or fixed pricing, estimate ranges, diagnostic authorization, hardware and software pass-through costs, on-site fees, travel, deposit, and Canadian sales tax.

Open the calculator at IT estimate and invoice calculator, then create the client PDF in estimate generator or document the approval wording in IT proposal generator.

What the calculator covers

• Choose estimate or invoice mode before opening the matching PDF generator.
• Price hourly support, fixed-scope projects, day rates, monthly retainers, diagnostic work, or an honest estimate range.
• Add hardware, software, licensing, hosting, travel, parking, on-site fees, and urgency premiums.
• Choose whether third-party costs are paid directly by the client, reimbursed at cost, marked up, or already included.
• Select the Canadian province for GST/HST/PST/QST preview.

Built for small-business IT work

An IT consultant can quote a Microsoft 365 migration with 4 to 6 hours of work, domain/DNS access, mailbox testing, a 30% deposit, and 14 days of included support before opening a prefilled estimate.

For troubleshooting, use diagnostic fee plus hourly pricing. For clear projects like a Wi-Fi install, backup setup, website change, or data migration, use fixed price or range pricing.

Why IT estimates need more than hours

IT work often expands because passwords are missing, admin access is blocked, the old provider is slow, or a third-party platform behaves differently than expected. A useful estimate should show the scope, assumptions, access requirements, third-party costs, support period, and how extra work is approved.

Use IT proposal generator to turn the calculated price into a lightweight scope approval with client responsibilities, exclusions, and signature wording.