Invoice Template Canada (GST/HST Ready)

Creating an invoice in Canada is simple, but there are a few important rules to follow, especially if you charge GST or HST.

This free invoice template shows exactly what to include, with a real example you can copy. You can also create your invoice in seconds using our free tool.

What must be included on a Canadian invoice

  • Your business name and contact information
  • Your client's name and contact information
  • A unique invoice number
  • Invoice date
  • Description of services or products
  • Total amount before tax
  • Applicable taxes (GST, HST, or provincial taxes)
  • Total amount payable

If you are registered for GST/HST, you must also include your GST/HST registration number.

GST, HST, and provincial taxes explained

In Canada, taxes vary depending on your province.

GST (Goods and Services Tax)

A federal tax of 5% that applies in all provinces.

Learn more: canada.ca

HST (Harmonized Sales Tax)

Some provinces combine federal and provincial tax into one single HST rate.

  • Ontario: 13%
  • Nova Scotia: 15%

Provincial taxes (like QST in Quebec)

In Quebec, you may need to charge both:

  • GST (5%)
  • QST (9.975%)

Learn more: revenuquebec.ca

Important: You must register before charging taxes

You cannot legally collect GST, HST, or QST unless you are registered.

  • Register for a GST/HST number with the CRA
  • Register for QST if you operate in Quebec
  • Once registered, you must collect taxes, remit them to the government, and file returns on your reporting schedule.

Example of a Canadian invoice

Business: Maple Web Design

Client: John Smith

Invoice #: 1001

Date: March 1, 2026

DescriptionAmount
Website design$1,000

Subtotal: $1,000

GST (5%): $50

Total: $1,050

GST Number: 123456789 RT0001

Free invoice template (Canada)

Instead of building invoices manually in Word or Excel, create one instantly using our free invoice generator.

  • GST/HST ready
  • Canadian format
  • No accounting complexity
  • Create and download as PDF
Create your invoice now

Frequently asked questions

Do I need to charge GST in Canada?

You only need to charge GST/HST if you are registered. Small businesses under the threshold may not need to register.

What is the small supplier threshold?

If your revenue is under $30,000, you may not be required to register for GST/HST.

Can I send invoices without taxes?

Yes. If you are not registered, you should not include GST/HST.